Dealers Code of Conduct 

Palmetto Anthro Collective's Dealers Code Of Conduct

Revision 3 : Last Revised: 9.23.2026

Palmetto Anthro Weekend is an event organized and founded by the Palmetto Anthro Collective, which may be abbreviated to “PAC” or referred to as “we,” “us,” “our,” or “ourselves” for the duration of this document. The party consenting to this Code of Conduct may be referred to as “you,” “your,” or “yourself,” for the duration of this document. You agree to our established guidelines and standards detailed in this document. We reserve the right to take appropriate action against action(s) and/or cases that go against our Code of Conduct.

 This Code of Conduct is in place to ensure everyone is safe and has a good time. Thank you for reading.

Any questions or accommodation requests? Please Reach out to Palmetto Anthro Collective Vendor Staff via email at vendors@palmettoanthrocollective.org. 

 If you need any disability accommodations please contact Palmetto Anthro Collective vendor staff via written notice by email to vendors@palmettoanthrocollective.org

Vendor Assistants
Dealers may register up to 2 assistants per table for setup and teardown, but only 2 individuals per table are allowed behind the table at any time

If a Palmetto Anthro Collective event reaches its capacity before you have registered your assistant, please contact Palmetto Anthro Collective staff via a written notice via email to vendors@palmettoanthrocollective.org

Vendors are responsible for the conduct of their  assistant(s). Any inappropriate or violating action(s) by the assistant(s) may lead to infractions against the dealer.  

Refunds and Rollovers

Vendor is eligible for a full refund of the table fee only if both are true:

1. The Vendor’s table was purchased within ninety (90) days of their refund request on reg.Palmettoanthroweekend.org 

2.  A written notice for a refund was sent via email to  vendors@palmettoanthrocollective.org thirty (30) days prior to The Event

(on or before January 5, 2027) 

To start your process of requesting a refund, you must include the following information in your written notice.

• Business Name

• First and Last Name

Palmetto Anthro Weekend 2027 will not offer Rollovers of Table Space to future PAC events 

Vendor and Assistant Registration refunds or registration roll-over is handled by PAC registration team, information how that process works is detailed here https://www.palmettoanthroweekend.org/more/code-of-conduct Under 

“Refunds and Rollovers”

Taxes

The Vendor is solely responsible for handling all applicable taxes and for complying with the regulations of all applicable government bodies. The Vendor must make all of their own tax arrangements directly with the South Carolina Department of Revenue (SCDOR). The Palmetto Anthro Collective is not responsible for handling the Vendor taxes.

Failure to pay or submit taxes with the South Carolina Department of Revenue (SCDOR) may result in a denial to future Palmetto Anthro Collective events.

Table Size and Height limits 

Standard table size: 6 ft × 30 in

Display height limit: 10 ft off the ground, or 7 ft off the table

Merchandise and Display Guidelines

Any items that are displayed or for sale must be compliant with Palmetto Anthro Collective's Code of Conduct; any items that are not in compliance will be asked to be taken down.
Items that are illegal to possess or sell in the State of South Carolina are prohibited. Vendors are expected to know and follow all relevant state and local laws regarding what can and cannot be sold.

Please ask Vendor staff before vending hours and during set up for “pre-check” if you believe that any items you have may violate any PAC rules, asking to take items down during a “pre-check” will not count as a warning.

A vendor will get one warning for non-compliant items. If a second warning is needed, the vendor may be asked to tear down and leave with no possibility of a refund.

No AI-generated art, under any circumstance.
If a vendor is selling anything with AI-generated art They will be asked to tear down and leave without possibly of a refund 

  All items must be SFW and have a max rating of PG-13, 

Works of an adult nature, including sexually explicit, erotic imagery, or fetish content are prohibited to be sold within the vendor hall.

Displayed QR codes that can be scanned to see uncensored adult catalogs are also prohibited.

Palmetto Anthro Collective events have a "no sticky note" policy. If it must be covered by sticky notes to be viewed by general audiences due to the suggestiveness or language, it is not allowed. PAC events during vendor hours are for general audiences of all ages.

We do not allow for the display of Dakis/Pin-ups in the general den that are not under a blatant comedic SFW nature (i.e. Car Daki or Worm on string Daki). If you are unsure, request a pre-check from staff.

Even if the Vendor checks ID, The Palmetto Anthro Collective prohibits any sort of under the table, behind the table, or any other similar hidden or by-request or “preorder pickup” to see or purchase prohibited items. Use the logic “If it isn’t allowed to be publicly displayed, it is not allowed to be sold” 

If a vendor is caught selling prohibited goods under the table They will be asked to tear down and leave without possibly of a refund  

 Due to our venue contracts, outside food and drinks are prohibited; Vendors are not allowed to sell food or drinks.

Sales or trades between dealers are perfectly fine as long as taxes are handled appropriately. 

Vendors are not required to stay at their table(s) at all times. If you need to go out to your car or use the bathroom, flag down a staff member. We will be more than happy to babysit your table until you return.  However Due to sales and use tax laws, PAC is unable to make sales on the vendor's behalf.

Fanart of intellectual property

We do not allow vendors to have more than 20% of merchandise sold be fanart based around intellectual property 

As a vendor, it is your responsibility to make sure everything you sell follows copyright and trademark laws. Palmetto Anthro Collective is not responsible for any legal issues that come up from selling licensed products or works you don’t have the rights to. Any merchandise that is sold by a counterfeit vendor is prohibited.

Table Sharing and Reselling
As an accepted Vendor you are only allowed to sell your own products. Every item on the Vendors table must be a work that Vendor produced, manufactured, or created themself, or a product that Vendor holds the appropriate rights to sell.

Table sharing is prohibited, allowing another business or individual a portion of your table is prohibited.

Aisles, Walkways, and Displays

No loud, disruptive, or distracting displays. For safety reasons, bright spotlights and especially flashing or strobe lights are prohibited. Be mindful of your surroundings and make sure your activities, sound levels, and visual displays do not annoy or disturb other vendors or attendees.

Do not have your merch encroach into other vendors' table(s) or spaces. DO NOT block egress, make sure walkways are clear, and do not create a hazard for you and other vendors. 

Vendors are not allowed to move tables or move chairs without permission from Palmetto Anthro Collective vendor staff

Spare Change

Palmetto Anthro Collective can not provide a vendor with cash or break change.  

Lost Items 

Any items (within reason){ie smaller than 6ft}  left by vendors are considered lost and will be held by the Palmetto Anthro Collective staff for 30 days. Lost items may be retrieved by vendors in those 30 days by reaching out to Palmetto Anthro Collective via email  Vendors will be responsible for transport costs, as necessary. After 30 days, that item is considered abandoned property and will be treated as property of Palmetto Anthro Collective. 

Cleaning Up

Vendors who abandon items or leave trash around their table during teardown risk being denied from future Palmetto Anthro Collective events.